I thought the speaker at this program, Don Johnson, CPSM, CPSD, C.P.M., CPIM,  was very knowledgeable and presented a nice outline of factors to consider when having to deal with vendor contracts. Librarians generally do not have much background in Purchasing, so it was good to hear someone from that field talk about this topic.

He spoke of the importance of selecting the right team members, cooperating with other departments in your organization, and building consensus throughout the process.  Figure out the scope of work/product needed, don’t be afraid to keep asking why when discussing features to include,  and avoid scope creep as you proceed.  As you enter the evaluation stage, have your criteria worked out first and get all of your questions answered to your satisfaction. During the negotiation stage, have a designated leader and keep the team as small as possible. Do not be afraid of silence and do not talk about any of the details during restroom breaks. Keep in mind that the vendor is looking for a constant stream of revenue, so don’t be afraid to ask for what you want. Address issues such as:  what happens when there is a change in content, limitations of liability, company mergers, unauthorized use, insurance and warranty, etc. Consider adding training as part of the contract. Produce a corporate usage policy dealing with data security, etc. to show the vendor. At the conclusion, recognize your team’s success.

After acceptance of the contract, there are management issues which are necessary to perform throughout the length of the contract. Measure and track the vendor’s performance. Note any milestones  -  complaints, fixes, downtime, etc. Prepare for an extension or cancellation. Generally speaking, an evergreen or automatic renewal is a bad idea. Consider a complete audit of each user’s computer.

I found there were many nuggets of information to be collected during this presentation and the handouts provided by Mr. Johnson and our fabulous program coordinator, Mary Jenkins, were very useful. The location was easy to get to and had free parking (always a plus). Oh, and did I mention the snacks?

Barbara Silbersack, Past-President

Digging Out of the Data Dump! The Meaningful Conversion of Data for Archiving and Knowledge Management

As a librarian and often times, the keeper of all things “data”, it is often your responsibility to come up with a data conversion plan for your organization. These projects may be simple image conversion to enterprise wide knowledge management systems. Over the past 14 years SALIX has worked with organizations of all sizes to aid in the conversion and management of critical data.

This presentation will:

* Focus on real world examples of unique conversion projects and archiving techniques for several different media types (including paper, microfiche, audio, film, etc.

* Offer a look at what is coming next in regards to “Big Data” and Knowledge Management.

SPEAKER: Jonathan Adams is the President and Co-Founder of SALIX. He has been actively involved in the Cincinnati Chapter of Association of Records Managers and Administrators (ARMA) for the past 6 years and was the Chapter President for the past two years. His experience in records management and litigation support gives him a unique perspective into the challenges that face today’s records managers with respect to litigation and technology.

TO REGISTER:  http://www.surveymonkey.com/s/VGY9K8J

DATE: Thursday, May 23rd

TIME: 4:00 PM

LOCATION: Health Foundation of Greater Cincinnati (The Hoffman Room)

ADDRESS: 3805 Edwards Rd, Suite 500, Cincinnati 45209 — PH: 513 458-6600

MAP: http://goo.gl/maps/1Mo6j

COST:  $10 for SLA members, $15 non-members, free to retired librarians and MLIS students.  Checks payable to SLA Cincinnati Chapter.

You are welcome to share this announcement and registration information with colleagues. http://www.surveymonkey.com/s/VGY9K8J

Questions: Please contact Cathy Shaffer Goodin at CathyShafferipapercom  (CathyShafferipapercom)   or 513-248-6027.

[Photo courtesy of ninopnatividad]

Since 1957 the Procter & Gamble Archives has been collecting and preserving key artifacts, stories, and materials that document the company’s 175 year heritage. Showcased in the P&G Heritage Center since 2003, this unique collection is typically shared only with P&G employees & their families, P&G’s business partners, and other key company stakeholders.

On Wednesday, June 5th from 4:00-5:00PM, Lisa Mulvany, P&G’s Beauty Archivist, has graciously agreed to tour the Cincinnati Chapter of SLA through the Center. Attendees on this unique tour will experience a typical educational tour through the Heritage Center as well as a behind-the-scenes look at the Archives’ onsite storage facilities.

TO REGISTER:  http://www.surveymonkey.com/s/8LVH6MD
REGISTRATION IS REQUIRED BY MAY 29, 2013.

DATE: Wednesday, June 5, 2013

TIME: 4:00 – 5:00 p.m, PLEASE ARRIVE BY 3:45 p.m. with a photo ID so we can get our badges

PLACE: Central Lobby of Procter & Gamble, 1 Procter & Gamble Plaza, Cincinnati OH 45202

PARKING: Street meter or the P&G Parking Garage on 6th Street across from the P&G Central Building.

MAP: http://goo.gl/maps/5ptf0
1 Procter & Gamble Plaza
Cincinnati, OH 45202

Lisa Mulvany, Beauty Archivist:
Lisa Mulvany has been with the Procter & Gamble Company Corporate Archives for over 16 years. Lisa’s primary responsibilities are to research, collect, preserve and share P&G’s rich and inspirational 175 year history both inside and outside the Company. For the last 10 years, she has been the Beauty Archivist, creating workshops, tours and presentations that bring to life the wonderful stories of P&G’s beauty brand portfolio, including its billion dollar brands like Pantene, Olay, Head & Shoulders, and SK-II.  Lisa received a BFA from Miami University in Oxford, Ohio and has studied the principles and practices of archiving through numerous classes from the Society of American Archivists and the Mid-West Archives Conference, including a two week course at the National Archives in Washington DC. Lisa is a native of Cincinnati, Ohio where she lives with her husband Paul and their two adorable puppies. Her hobbies are gardening, walking her dogs and watching movies.

A Passion for Beauty…
Explore P&G heritage online at Heritage.pg.com

Questions: Please contact Barbara Silbersack at BarbaraSilbersackthompsonhinecom  (BarbaraSilbersackthompsonhinecom)   or 513.352.6528.

Our programming team has been hard at work and we have lots of exciting opportunities coming up in May and June.

Save the date for:

On May 24th, SLA Cincinnati will present “Archiving and Data Management: the Meaningful Conversion of Data for Data Management” with Jon Adams of Salix at the Health Foundation of Greater Cincinnati.

On June 5th, we’re organizing a tour of the Procter & Gamble Corporate Archives and Heritage Center.   It will be a great opportunity for a guided tour of the archives of a major corporation and cornerstone of the Cincinnati business community.

On June 20th, SLA – Cincinnati will host a program on BIG DATA at the SWON libraries office in Blue Ash. Find out what this buzz word is all about! Learn about the concept of big data and its role in libraries.

More details to come on all of these, but in the meantime, mark your calendar!

The 2013 Awards Committee recently published the list of outstanding SLA members who will be honored at the annual conference in San Diego. A full list of all honorees can be found at:

http://www.sla.org/2013-sla-awards-honors-recipients-announced/

The SLA Cincinnati Chapter Announces the Winner of the 2013 Annual Conference Scholarship

We are pleased to announce that the winner of the 2013 Annual Conference Scholarship is John Kromer, Physical Sciences Librarian at B.E.S.T. Library, Miami University in Oxford, Ohio. From his application we learned that, although he only recently entered the field of librarianship, he is already quite involved with the Physics, Astronomy and Mathematics Division of SLA and promises to be an active contributor to our profession. Thanks to all who applied.

Congratulations, John!

Like baseball?  Like SLA events?  Like meeting new colleagues and seeing old friends?

Then we’ve got the event for you!  Come see the Reds versus the Braves with SLA – Cincinnati Chapter.

Tuesday, May 7^th

7:10 PM

Tickets: not more than $22.15 each

RSVP by noon on April 26th to hollyprochaskaucedu

Please include your name, employer, number of tickets, and whether you’re an SLA member in the email

Once we have the count of attendees, we’ll call the box office to see if we are eligible for a group discount.  The regular ticket price, for the high section seats, is $22.15 (this includes tax and fees) for this night game.  The discounted price is approximately $11.00 if we have 20 baseball fans in our group.  So let’s have fun, and make it a big group!

Once the price is known, an email will be sent out to everyone who RSVP’d with the ticket cost, where to send payment, and where we will meet up.

Soooo, take me out to the ballgame…on May 7^th!  Hope you can make this fun social/networking SLA event!

“#SLAtalk: What would you tell your past MLIS-student self?”

Our second #SLAtalk seeks participation from all information professionals as well as current students at graduate schools of library and information science.

When:
2 choices on Tuesday, April 9th:
Session #1 at 18:30 GMT (1:30 pm Eastern / 10:30 am Pacific)
Session #2 at 00:00 GMT (7:00 pm Eastern / 4:00 pm Pacific)

Questions to Answer:

1. What subjects or skills do you wish you were taught or exposed to in LIS school?
   -Session #1: 18:30 – 18:45 GMT
   -Session #2: 00:00 – 00:15 GMT
2. What was your favorite class or project in LIS school? How have you applied what you learned to your career?
   -Session #1: 18:45 – 19:00 GMT
   -Session #2: 00:15 – 00:30 GMT
3. What formal supplemental education, if any, have you pursued after LIS school?
   -Session #1: 19:00 – 19:15 GMT
   -Session #2: 00:30 – 00:45 GMT
4. What recommendations would you give an LIS school student?
   -Session #1: 19:15 – 19:30 GMT
   -Session #2: 00:45 – 01:00 GMT

Prepare with some light reading:

“Preparing Future Professionals through Broad Competency Planning,” from the Jan/Feb ’12 issue of Information Outlook.
Not an SLA member? To access these articles, join SLA, or contact us  (%20jwalshslaorg)   to receive temporary access.

Following the session:
Check back into this SLA Blog post after the #SLAtalk, where we’ll post some of the best ideas that you all have tweeted. Notice your tweet being favorited from @SLAhq?
Your handle and tweet will be posted to the SLA Blog!

The Cincinnati Chapter of the Special Libraries Association is pleased to present Successful Contract Negotiations on April 25, 2013 with speaker Don Johnson, CPSM, CPSD, current President, ISM-Cincinnati. Mr. Johnson will address the critical elements of successful contract negotiation, from end to end — preparation, strategies, pitfalls, tips, important terms and conditions, evaluation — everything that the novice and experienced negotiator should know.  We’ll follow that with librarian panelist remarks and Q&A.

Date:  Thursday, April 25, 2013
Time:  4:30-6:00 p.m.
(4:30-Networking and snacks, 5:00-Program)

Location:
The Health Foundation of Greater Cincinnati, Hoffman Room
Rookwood Tower, 3805 Edwards Road, Suite 500
Cincinnati, OH 45209
www.cincinnaticonferencefacility.org

Parking & Directions:
http://www.cincinnaticonferencefacility.org/directions.html

Cost: $10 for SLA members, $15 non-members, free to retired librarians and MLIS students, Checks payable to SLA Cincinnati Chapter.

Registration: http://www.surveymonkey.com/s/228KRVP

Questions: Please contact Mary Jenkins at mjenkinscmshamilton-coorg  (mjenkinscmshamilton-coorg)   or 513.946.5300.

The Mercantile Library, Cincinnati’s literary center since 1835, invites members of the Cincinnati Chapter of the Special Libraries Association to tour the library and learn more about this gem of a membership library.

The Mercantile Library’s executive director Albert Pyle and his staff will show us the beautiful space, introduce us to the library’s historical and current mission, point out the nooks and crannies and collections, and tell us about the Mercantile’s events and interest groups. We’ll have a short meet and greet time as well. This is a great chance to discover or reacquaint yourself with this special library and cultural organization.

Date: Thursday, April 4, 2013
Time: 4:00-5:30 p.m.
Location:
The Mercantile Library
414 Walnut Street
Cincinnati, OH 45202
Phone:(513) 621-0717
http://www.mercantilelibrary.com

Parking & Directions:
The Mercantile Library is downtown in The Mercantile Library Building at 414 Walnut Street. Park in a nearby lot or take public transportation. We will meet in the main Reading Room on the 11th floor at 4:00 p.m.

Cost:
Free (parking extra)

Registration: http://www.surveymonkey.com/s/TTGGFWN

Questions: Please contact Mary Jenkins at mjenkinscmshamilton-coorg  (mjenkinscmshamilton-coorg)   or 513.946.5300.